Meetings are tools to discuss open issues, make decisions, get a status report, or to implement other important issues with the team in the project.
Meeting of the project group: Well-equipped with technology, technical issues are discussed and presented.
Watch this presentation and answer the self-assessment questions at the end.
Transcript of the videos
Planning
The preparation of the meeting is essential for effective and output-based meeting results.
- Define meeting goals and desired results, clarify key points
- Create preliminary planning of issues to be discussed
- Establish a detailed schedule and agenda for the meeting
- Send preparation material timely to the participants (and ask them to be well-prepared for the meeting)
- Appoint a secretary to take notes
- For the schedule, plan some extra time in the work plan
Implementation
- Start on time.
- Recall the agenda and explain the objectives for the meeting.
- If new partners are there, let them present themselves.
- If necessary, explain the role of each participant.
- Present the secretary taking notes (in preparation of the minutes).
Keep the schedule, moderate the session seriously (cut endless speakers, try to make democratic solutions, …)
Follow-Up
- Create minutes focusing on the agenda. Do not write novels – keep it down to short statements, discussion contributions, and done decisions
- Care for a ToDo list reflecting the done decisions
- Send the draft of the minutes to all participants, asking for approval.
Further reading
